DOCUMENTS REQUIRED FOR ACCOUNT OPENING OF COMPANY | Identification Proof | Provide all of the following documents: - PAN copy of the company (with the seal and signature of the authorized signatory or director).
- Authored signatories list with specimen signatures.
- PAN copy of all authorized signatories and directors (self-attested)
| Address Proof of the company | Any of the following with the company’s name and seal and signature of the authorized signatory or director: - Certificate of Incorporation or
- Latest month's transaction copy of the bank statement or
- Ministry of Corporate Affairs (MCA) copy or
- Rent agreement.
| Address proof of the directors | Any OVD (official valid documents) proof for all the directors. Address proof can be Aadhar card (only masked Aadhar cards are allowed) or voter ID or passport or driving license. | Bank Proof | Anyone from the following: - Personalized cancelled cheque with the company’s name pre-printed on it.
- Company’s bank passbook/statement (should not be older than 3 months) with all the details clearly visible, such as holder name, bank logo and seal, IFSC code, MICR code, and account number.
| Income Proof (to activate the F&O segment) | Anyone from the following: - Company’s bank passbook/bank statement for the last 6 months.
- Latest Year's audited profit and loss statement or
- Latest Year Income Tax return (ITR) Acknowledgement or
- Net-worth certificate from the CA (Chartered Accountant) with the UDIN number or
- DP holding a statement of the entity.
| Certificates
and Declarations
(with company’s seal and signature of authorised director)
| - MOA (Memorandum of Association)
- AOA (Articles of Association),
- COI (Certificate of Incorporation) along with MCA verification.
- Certificate of Commencement of Business (mandatory for Public companies)
- Last 2-year Audit Report
(If the company has been incorporated for less than two years, then instead of the last two-year audit report, the concern can provide the Net Worth Certificate from a Chartered Accountant with the UDIN number and CA's details, such as name, signature, date, stamp, etc.) - List of Director providing details of all directors.
- Individual KYC Form for all directors.
- Copy of the latest shareholding pattern, including a list of all those holding controls either directly or indirectly in the company in terms of SEBI takeover regulation, duly certified by the company secretary/whole-time director/MD (should be submitted every year).
- The UBO (Ultimate Beneficial Owner) declaration needs to be filled to provide details of those having controlling ownership of more than 10% along with a complete KYC.
- Board Resolution (should not be more than 6 months old and details of authorised signatory directors should be provided in this.
- List of authorised Signatory
- Submission of the FATCA declaration (form) as per Foreign Account Tax Compliance Act is compulsory for all account holders, including NRIs and residents. This ensures global tax transparency and is required at the time of account opening or updating KYC. View FATCA instuctions and sample filled form of FATCA (PDF).
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NOTE: - - A Unique Document Identification Number (UDIN) is an 18-digit number that is generated for every document that is certified or attested by a practicing Chartered Accountant (CA)
- In the case of a Pvt Ltd company, the suffix is Pvt Ltd.; in the case of a public limited company, the suffix is ltd. A public limited company must submit the certificate of commencement of business.
- If the company must submit an additional Form-32 or DIR-12 copy if the details of the directors are missing or not recently updated in MOA or AOA.
- A board resolution is mandatory for opening a corporate or LLP Demat account, officially authorizing designated individuals to operate the account as per compliance norms.
- As per rule 3(6) of the company’s incorporation rules 2014, an (OPC) one-person company cannot carry out non-banking financial investment activities including investment in securities. Hence, in line with these regulations, Jainam doesn’t allow the opening of an OPC account.
- For registered addresses, only those address proofs can be provided which are approved by any government authority. For example: registration certificates of the concern, GST registration documents, export-import certificates, drug licenses, or any other document that can be verified from a government website.
- The correspondence address is where the documents will be sent. Address proof for correspondence address can be any of the following: the latest copy of the bank statement, utility bills, rent agreement(Income tax acknowledgment return), etc.
- Signature and stamp are only required on the first two and last two pages of each document as MOA, AOA, bank statement, audit report.
ULTIMATE BENEFICIAL OWNER (UBO) - As per the master circular of SEBI about anti-money laundering dated 6th, June 2024(WEB) page no .10/11,An individual is identified as an ultimate beneficiary if they have shareholding, capital, or profits of 10% or more in the company.
- If no individual is identified, the senior managing official may be considered as the UBO.
- The following documents are to be submitted:
- UBO declaration form with the UBO signature and the authorized person's seal and signature.
- A copy of the PAN and address proof with self-attestation of those holding 10% or more.
- If an entity has more than 10% of the shareholding, capital, or profits in the company, then the entity should identify as an ultimate beneficiary, and the following documents are to be submitted:
- UBO declaration form with the UBO signature and the authorized person's seal and signature of all the shareholders of such an entity holding 10% or more
- A copy of the PAN and address proof of self-attestation of all the shareholders of such an entity those holding 10% or more.
- The latest shareholding pattern of such entity holding 10% or more, with the signature of the whole-time director or individual promoters
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