To dematerialise the misplaced or lost share certificates, you need to file a complaint with the company registrar and follow the given steps. - Notify RTA: Notify the company's RTA about the loss of share certificates by submitting a written request explaining the situation. Include all known details of the share certificates, such as:
- Name on the share certificates.
- Folio number.
- Certificate numbers (if known).
- Number of shares.To know more, see How to know about RTA of any company?
- Obtain the Format for Issuance of Duplicate Certificates: The RTA or company will provide you with the procedure and forms required to issue duplicate share certificates.
- Submit Indemnity bond and Affidavit: Prepare and submit an indemnity bond and an affidavit as per the company's format. These documents declare your ownership of the shares and protect the company from liability if the original certificates are misused. The indemnity bond may need to be notarized.
- File a Police Complaint (FIR): In case of theft or loss, file a First Information Report (FIR) with the local police station. This step is often required to avoid potential misuse of the lost certificates.
- Provide Additional Documents: Depending on the company’s requirements, you may need to submit a self-attested identity proof (e.g., PAN card, Aadhaar),address proof and proof of share ownership (e.g., old statements, transaction records).
- Pay Fees for Duplicate Certificate Issuance: Pay any applicable charges for processing the duplicate certificates. The fee varies by company.
- Receive Duplicate Certificates: Once the documents are verified, the company will issue duplicate share certificates.
- Dematerialize the Duplicate Certificates:
- After receiving the duplicate certificates
- Open a Demat account if you don’t already have one.
- Submit the duplicate certificates along with a Dematerialization Request Form (DRF) to your Depository Participant (DP). To know more, see How to fill DRF (Dematerialization Request Form) at Jainam ?
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