How to dematerialise or convert physical shares certificates into demat form?

How to dematerialise or convert physical shares certificates into demat form?

  • The process of converting physical shares into electronic/demat form is known as dematerialisation.
  • The name of the company, ISIN, and face value can be found by visiting NSE or BSE's website. If the face value on the certificate does not match the current face value, contact the registrar and transfer agents (RTA) for an updated certificate.
  • To dematerialise physical share certificates, the following documents need to be submitted:
    1. A copy of the DRF (Dematerialization Request) Form (PDF) must be submitted.
      1. If the share certificates are in sequence, submitting two DRF forms will be applicable.
      2. If there are more than four certificates; the DRF Annexure (PDF) needs to be submitted.
      3. The DRF and DRF Annexure should be provided for each company if there are share certificates of more than one company
    2. A self-attested copy of the PAN card.
    3. The original share certificates must be submitted along with the DRFs.
    4. If the address has been changed, self-attested old address proof as a dividend warrant and new address proof as an Aadhar or passport copy must be submitted.
  • To verify and confirm the documents, a soft copy can be sent by creating a ticket before dispatching the hard copy.Once the document is submitted, it may take 21 days to process dematerialization.
  • Courier the documents to:
    Jainam Broking Limited
    Jainam House,
    New Passport Office Road,
    Kargil Chowk,
    Piplod, Surat-395007,
    Gujarat.

Related facts:

  • DRF is compulsory without this shares can not be transferred and submit forms ISR1(Company kyc detailes), ISR2(For bank verification) ,ISR3 (no-nomination from,if no nominee Add), SH13 (if want to add nominee)
  • If you don't want to add nominee then remove/skip SH13 form but if you want to add nominee then remove/skip to fill ISR-3 form.
  • The name mentioned in the share certificates must be the name in the demat account. 
  • In case of a name mismatch, an affidavit on government stamp paper must be submitted.
  • If there is more than one company, notarized copies of the affidavit must be given to all the companies.
  • If the share certificates are jointly held, the shares must be dematerialization into a joint demat account. If the joint account in the primary holder and secondary holder have to follow a sequence during dematerialization. if the sequence is different, a transposition form must be submitted to change the order of the names on the share certificate, to see more about, what are pressure of transposition and Dematerilisation of jointly held shares.
  • Dematerialization charges include 100₹ per DRF form,10₹ for a share certificate, and an overall charge of 110₹. + 18%GST.
  • if the shares that need to be dematerialized are part of the pending list on CDSL, they can be sent for dematerialization once the name is removed from the list. Once the shares are dematerialized, the buy average must be updated on Comet.